ANNUAL BOOSTER CLUB MEETING

Friday, May 20^th – 7:00 p.m

Community Room

 

 

Board Members:

 

President – Theresa Dreiling

Vice-President – Marti Wedewer

Treasure - Shelbi Perry

Secretary - Bonnie Mitchek

 

Attendance:

 

Meeting called to order at 7:15

 

-Introductions were made for those in attendance

 

Theresa did a recap of the successes from the last year:

      -    An annual bar-b-que was established

-         An awards ceremony was held at Evergreen Sports Grill which included a video production by Marti Wedewer

-         A fundraising committee was established

-         A budget was developed

-         There is now a fundraiser payroll for individual gymnasts

-         Stronger parental support was established

 

Theresa stated that she would like the Booster Club to move forward with the momentum that it’s gained in the last year.  She also stated that there needs to be a greater unity between the Booster Club and the gym program

 

Bond issue:

 

There was a lengthy discussion on the upcoming bond issue in November.  There should be a proposal for expanding or upgrading the gym. Suggestions included to come up with a petition and to form a committee to establish a clear idea of what will be proposed.

 

Nancy stated that the instructors are tired of the current gym’s lighting and ventilation.  She also stated hat the gymnastics program is second in revenues after the Lake house.

 

Points that were discussed:

 

-         It appears that the board is favoring renovation

-         New fields in Evergreen appear to be the #1 priority

-         We will need to work with the Day-care, Volleyball and Basketball programs

-         Water is a big issue

-         We need to be prepared for an organized opposition to the bond issue

-         We need to communicate that if our facility is expanded then seniors will benefit

-         Can the program pay for part of the renovation?

-         Lotto funds and grants could be a way to go

 

Nancy stated that she would be meeting with Dick on Monday to discuss these issues.  Nancy and Emily visited other gyms to get a feel for what we need.  It was suggested that the Boulder Rec. Center needs to be looked at also. 

 

A discussion was held about what is involved in a renovation.  We will need permits, architects and plans.  Dana said that she could get her husband’s construction company to come and look at the gym.   It was stated that we need to know what all of the obstacles are before a formal proposition is made.  A survey should be done to see what the community wants. 

 

Nancy stated that she will look at out-of-district #’s.  It was discussed that we have strong community #’s coming from the Conifer side rather than the Golden side.

 

Board Elections:

 

Theresa stated that she would like to step down as President.  Shelbi nominated Jenny Graves for President.  Marti seconded the motion.

 

Shelbi nominated Marti Wedewer to remain as Vice President.  Theresa seconded the motion.

 

Marti nominated Shelbi to remain as Treasurer.  Theresa seconded the motion.

 

Bonnie stated that she would like to step down from the Secretary position.  Theresa nominated Donna Rose as Secretary.  Marti seconded the motion.

 

New Officers:

 

President – Jenny Graves

Vice-President – Marti Wedewer

Treasurer- Shelbi Perry

Secretary – Donna Rose

 

Eagles Meet: 

 

A short discussion was held that if a home Eagles meet was held next year that it should be a small meet with a limited number of gyms attending.  Committees should be formed to insure a successful meet.

 

Fundraising Report:

 

There was a thank you to Nancy Pratt for her efforts this past year.

-         Working on T-shirt and T-shirt sponsors

-         Product sells to be:  Poinsettias and Cookie Dough

-         Car wash – water shortage is an issue. The corner of Hwy 74 and Buffalo Park Rd. should be considered for a location

-         Brownie will be getting permission from Dick for Leo sales.  Kirsten said that she will look into having a link on our website for leo sales. E-Scripps was a suggestion so that a portion of the sales would go towards our gym

 

June Shaw stepped up to be Fund-raising head.  It was discussed that there should be a maximum of 4 fundraisers a year.  It’s better to do quality fundraising that quantity.

 

Budget Update:

 

Shelbi passed out a proposed budget sheet.  It was stated that the travel expenses need to be consistent for all of the teams.  Participation in fundraisers should pick up this coming year because 70% of sales will now go to gymnasts personal accounts.

 

Shelbi will be bringing a file cabinet into the gym so that parents and gymnasts can check their individual folders.

 

Newsletter:

 

Kirsten stated that she has a hard time reaching into the other programs and getting information for the newsletter.  There was a suggestion made that the team-reps should be responsible for forwarding scores etc. to Kirsten.  A team reporter could be assigned to provide information.  The newsletter should go to class levels 3 and 4 to improve communication between the incoming gymnasts.

 

-Nancy needs to provide information about when kids are moving up into the competition level

Brownie needs to know from Nancy which of the gymnasts will be competing at State

Brian Amann stated that he is a C.P.A. and offered his services to the program.

 

Team Reps need to be established as soon as possible.

 

Meeting adjourned:  8:50 p.m.