Evergreen Lightningboltz Booster Club Meeting

February 23^rd, 2005

Meeting called to order: 6:45

Introductions of those attending:

Officers:

President – Theresa Dreiling

Vice-President – Marti Wedewer

Treasurer – Shelbi Perry

Secretary – Bonnie Mitchek

Brownie Flesche, Dana Himmelman, Cindy Amann, Nancy Pratt, Nancy Valdez, Nancy Whisman, Pati Kroll, Joy Amiot

Fundraising:

Nancy Pratt reported that the last fundraiser – pie sales – was not a success. Only 13 girls participated. Possible reasons for the poor turnout could be that there was not enough time to sell or that it came just before a holiday. Suggestions that were made were that a note needs to go out in advance explaining where profits go from the fundraiser and that there needs to be more time for sales. It was also suggested that we need to look at fundraisers for a whole year in advance.

There was a discussion that a special fundraising committee needs to be formed. The committee would establish goals, assign jobs and possibly assign people to be in charge of specific fundraisers.

Parents need a letter to establish where the money is going. This should be attached to each fundraising letter at the beginning. Each child should have his own account for fundraising.

There will be a letter going out to explain fundraising changes:

70% to personal account

20% to travel

10% to operating expenses

Marti and Theresa will do this by March 2^nd

General fund includes:

Bonuses

Office Equipment

Scholarships

Yearly Picnic

USAG party decorations

Flowers/gifts for competing teams

Pizza fund

There was a discussion on ways to reach out to the community:

-Get money froma more diverse pool (not just gym parents)

Some different ideas for fundraising would be:

- leo sales

- Flip-a-thon- class levels have traditionally brought in the most money

- Bingo (We’d have to go through a licensing class for this)

- T-shirts – there’s a possibility of getting sponsorships form the community on the back of the T-shirts

- Maybe the eolder girls could go out and get sponsorships

- T-shirts could be sold to all classes, possibly at registration

There will be a logo contest to create art for the T-shirt. The prize for the winner will be to receive a leo and to get a pizza party for the winner’s whole team.

Marti Wedewer is organizing this. A letter will go out about rules and deadlines.

Dana will get prices on printing T-shirts.

Action:

Team reps. will solicit committee members for fundraising. They will contact everyone and get 1 person per team and a chairman.

The initial meeting will be set. Shelbi will do the budget to make sure our percentage breakdown is feasible.

Nancy will ask Dick for permission for booth sales- for instance the leos.

There was a discussion on the big/little sister program. Dana’s organizing this. It’s probably getting too late in the season to attend any meets except for the Level 8 Regionals on April 9^th.

Hospitality committee needs information about new parents to contact – Joy will contact Dana about this when new people come in.

Minutes will be distributed by hard copy and posted on the web site.

Meeting was adjourned at 8:10.

Action Items:

- Establish fundraising committee – there will be a meeting to set year’s fundraising goals and events

- Set budget

- Distribute letter to parents detailing fundraising plans

- Get prices on T-shirts

- Logo contest kick-off

- Big/little sister organization for Regionals